Provided administrative support in terms of research and writing on a temporary basis. Assist the President in making key decisions by ensuring materials, reports, and presentations for internal and external meetings are ready and efficient. Attention to detail and project management are essential skills for administrative professionals. Example:‘Hardworking and versatile Administrative Assistant with proven organizational skills and thorough knowledge of corporate policies and procedures. Be proactive in meeting officers’ needs, Organizing receipts and preparing expense reports in a timely and accurate manner; reconcile as required, Maintaining internal contact databases as well as marketing, pitch and project related reports, Screening telephone calls, taking detailed messages, coordinating meeting space and maintaining calendars as directed, Preparing invoices and maintaining project-based hourly tracking. Their duties are administrative … If no card upon hire, one must be obtained within 30 days of hire, and maintained by renewal before expiration date, Provide every aspect of secretarial & administrative support to VP, Extensive travel arrangements (including but not limited to: flight and hotel reservations, travel visa and visa letter preparation, car rental / ground transport arrangement), CONCUR Expense Claims Submission and tracking, Ariba and other internal system/process orders and tasks, Preparation / Collation of Presentation and Meeting Materials, Shared Admin Duties (including but not limited to: ordering stationery supplies), Managing with Corporate Events, including Town Hall, Support the onboarding and clearance process for new hires, Increases the efficiency of the executive through management of both professional and personal matters, Builds file structures to enable rapid access to project details for top executives from anywhere in the world using cloud technology or similar tools, Manages complex global calendars, key events, travel planning including visa management and communications, Screens and responds to incoming calls; assesses the situation and determines best use of a leader’s time and handles request accordingly, Manages meeting logistics for events such as board meetings, internal company meetings and conference calls, and external meetings using video, audio and web software for global accessibility, Manages travel - book domestic/international air, hotel and car reservations, logistics/venues and creates detailed itineraries, Ensures expense reports and purchase orders are completed accurately, within budget limits and approved in the system, Acts as liaison between internal employees/executives/customers/analysts and acts as an ambassador for our leader’ dynamic personal brands, Maintains the company’s positive image through all forms of internal and external interaction – in writing, on the phone, and in person, Manages complex projects, requiring inputs from multiple sources, ensuring the timely completion of work at a very high standard of quality, Attributes that will help you in this role, Tech savvy with a thirst to advance technical and social media skills, Curiosity about the global business environment or personal experience travelling internationally, Resiliency, resourcefulness and a drive for excellence and faces challenges with a calm demeanor, Solid organizational skills with a laser-focused eye for detail, Impeccable written and oral communication skills and a polished personal brand, Willingness to work in an open office environment with a casual dress code, Ability to work in a fast-paced environment, communicating actively and clearly with executives in the three minutes between one conference call and the next, Flexible and able to multitask, switch priorities as needed within a collaborative environment, Sees the personal and professional support model as an efficiency tool for the executive and not a ‘traditional’ assistant model, Enjoy working on a team where meritocracy is valued and each member acts like an owner – where no task is too small or too big, Exposure to global project work or service orientation - in school or professional, or supporting a global executive or as a Project Manager or Analyst in support of a global team, Experience in a fast-paced office environment working with senior executives who routinely navigate a packed meeting and travel schedule at lightning speed, Developed technical skills across the full Microsoft Office portfolio (Word, PowerPoint, Excel). Objective : Executive Administrative Assistant with over four years of experience managing executive offices for Sr. Director, V.P. - Choose from 15 Leading Templates. Booking conference rooms and dialing-in according to location and relevant conferencing and video conferencing equipment, Proactively anticipating meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs. All rights reserved. Created and maintained mail distribution lists and organizational charts. Engage the reader of your admin executive … Excellent communication and people skills with extensive strategic planning capabilities.’ This example showcases the applicant’s versatility and knowledge in areas essential for office management. This includes reaching out to the appropriate individuals and facilitating responses to ensure the VP & Chief Counsel meetings the deliverables and is prepared for all meetings, Manages the calendar and travel, including actively participating in the decisions affecting the VP’s calendar and/or department’s schedules/priorities, Ability to exercise independent decision-making, convey an accommodating attitude toward the other team members, foster a team-player environment, accept feedback and direction from all team members, work well under pressure and tight deadlines, Must be able to juggle a number of competing tasks and work well under pressure and a sometimes stressful environment. Assists and informs SE of problems that arise during absences, Maintains an efficient office environment; may include assisting in the ordering of supplies, arranging for the repair of office equipment, initiating the installation of new software, or participating in the planning and implementation of office renovation projects. Find out what is the best resume for you in our Ultimate Resume Format Guide. SENIOR MANAGER HR&ADMINISTRATION Resume Sample www.timesresumes.com DEPUTY GENERAL MANAGER - EMPLOYEE RELATIONS / HR / ADMINISTRATION PHOTO Senior Manager - Human … Able to work with little to no supervision. Performed Administrative, Office Support, Grant Support and Proposals, Supervised PT staff for projects, mass mailings, book fairs and newsletters, Submitted payroll, time& entry, ordered supplies, maintained office expense logs, maintained expense accounts for Auditors and the Executive Director, Served as an instructor for the GED preparation, computer lab instruction, assisted with the tutoring Lau Bach Tutorials ( Quick books, WordPerfect, Word, Office Max and Excel), Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems, Prepared and distributed payroll for office staff, Oversaw daily office operations for office staff. Composed and drafted all outgoing correspondence and reports for managers. ), classified document accountability and control, etc, Coordinate external visitors’ access to DoD office spaces and escort visitors to and from the visitor center as necessary (sometimes on a daily basis), Coordinate office staff access to various federal government facilities in the NCR and CONUS, including logistics and security clearance passing, Provide support to office leadership to include calendar management, travel arrangements, expense reports, telephone messages, etc, Perform as the office’s correspondence point of contact for external taskings from stakeholder organizations. To be a successful candidate for executive … The sample opens with an executive … Including, but not limited to, team meetings, business partner events, virtual town halls with over 800 participants, 25% Complete non-routine, complex projects, assignments which may include creating spreadsheets, databases or other confidential documents. Proven ability to communicate clearly and concisely, Ability to multi-task and provide cross organizational support, Positively represent Teradata through proper phone etiquette, and efficiently routing and screening messages, Demonstrated ability to perform research, gather data, and basic data analysis, Ability to look at a computer monitor for extended periods of time, Ability to sit for at least 8 hours/mostly sedentary work, Occasional reaching, stooping, bending, kneeling, crouching, Ability to see clearly at 20 inches or less, Our total compensation approach includes a competitive base salary, 401(k), strong work/family programs, with medical, dental and disability coverage, Plans, coordinates and ensures schedule is followed and respected, Works closely and effectively with the COO to keep him/her well informed of upcoming commitments and RESPONSIBILITIES, following up appropriately, Managing expenses, inclusive of following accurate company procedures for record keeping, filing and expense reports, Tracks and monitors action items inclusive of following up as needed, Plan events and amenities, assisting all attendees with travel arrangements, as needed, Competing demands, and demonstrates the highest level of customer/client service and response, 6+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies, Strong command of English language and grammar, Strong verbal and written communication skills, and ability to communication effectively with all levels, Flexibility and a professional/approachable appearance and helpful demeanor - A positive, upbeat personality and excellent interpersonal communication skills, Highest moral and ethical character. Executive Administrator I Resume. Thus, executive resume templates can provide you with updated ideas and modern trends in terms of writing executive resumes. ), calendaring meetings, and exude professionalism and discretion with highly confidential information, Coordinating extensive travel itineraries (airline and hotel reservations), processing expense reports and making logistical arrangements for meetings on behalf of SVP, Assist and support projects as needed (from employee rewards programs to updating organizational charts), A Bachelor’s Degree (or equivalent) and 5-10 years of administrative experience required, Must have experience in navigating support of an executive in a fast-paced and demanding work environment. Your resume must give the recruiters the impression that you can be a valuable asset to the company. (Must have Excel experience.) Advised all drivers with their PO numbers, Conf. and C-level executives … peers, internal & external) to build effective working relationships and get things done, Maintain strong working relationships with all functions / key stakeholders, including external suppliers. They have the job to conduct market research … Compiled and researched documents for travel-related meetings. The management of the Section Initiative Fund. – e.g. May lead certain projects where needed/applicable, Planning, coordinating, communicating and facilitating various HR related events as required – including facilities, catering, disseminating information or invitations, coordinating calendars, coordinating speakers and controlling budgets where appropriate, Creates and maintains database and spreadsheet files as required on shared drives, MS SharePoint and other document storage areas, Processes invoices and other expense requested items, Maintains HR related office supplies/needs, Other HR related ad-hoc requests/responsibilities as requested, Bachelors’ Degree in Accounting/Finance/Business administration preferred, 3 to 6 years professional experience in a financial/projects/admin support role for multiple leaders at the Director or above level, Experience preparing complex reports and supporting analytics, Strong current Microsoft Office experience, including Outlook, Word, Excel and PowerPoint. Making travel arrangements: book/revise flights, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation, Managing purchasing cards, and managing procurement of supplies, devices and equipment, Managing filing, mail, org chart development, and other similar administrative activities to support executive, Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements for executive meetings, Facilitating and coordinating communications and administrative procedures across the team, and collaborating with a wide variety of senior administrators, A Bachelor's degree or equivalent experience and 7+ years of administrative experience required, Must have experience in supporting a senior executive in a fast paced environment, Must be proactive and solution oriented, looking for ways to add value and assist the executive and the team, Strong technical skills with the ability to learn new technology quickly and proficiently, Experience in working with confidential information, Customer service-focused with an ability to work collaboratively with others, Proficient on all Microsoft products including Excel, Word and Outlook, Provide administrative support to VP and other leaders of the Technology department including scheduling meetings, supporting with expense reports and travel arrangements, Provide basic financial and contract related support for purchase requisitions, Perform data gathering and research to support projects as needed, Prepare reports to be executive ready with input from various stakeholders and analysis teams, Provide support for onboarding and off-boarding of staff and contractors, Event Management (internal & external meetings/conferences), Provide operational support to teams leading special projects and initiatives, Certification in Business Studies (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting executives in a fast-paced and demanding corporate work environment, Ability to be comfortable with ambiguity and capable of making appropriate decisions independently, MS Word, Excel, PowerPoint skills are a must and MS Project and Visio skills are preferred, Must have experience supporting high level executives in a fast paced environment, Flexibility and an approachable personality - with a demonstrated ability to multi-task and prioritize work with a strong attention to detail, Highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus), An understanding of how to leverage busy executives time and willingness to do what it takes to contribute to their success and the success of the company, Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities, Act as a lead on the facilitating and coordination of communications and administrative procedures across the team, Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements, A Bachelor’s Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company, Can-do attitude; must be proactive and solution-oriented, looking for ways to add value and assist the team, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies, Maintain Business Continuity Management contact information. Coupa software knowledge a plus, Manage and maintain executive’s schedule and appointments. (AP, Canada, LAC, US) OR Professionally qualified or studying towards qualification with professional experience or equivalent combination of education and experience. Reference the job description as you're writing your administrative … Must establish a strong relationship with our internal accounting department. Senior Executive Assistant, May 2008 – August 2009 New Cityland Manufacturing, Inc. – New Cityland, CA. Responsible for tracking actions and meeting minutes, Coordinate and track key corporate initiatives, projects, and events, Develop work plans and make suggestions regarding timelines and resources when appropriate, Work with the leadership team to track and communicate projects, initiatives, actions and issues to the President, Develop effective relationships and work collaboratively across the Group’s business units and management and support staff on a variety of issues and matters, Anticipate potential issues and problems which could impact the President and business and coordinate solutions, Develop draft communications and press releases for internal purposes and external customers, Manage several executive assistants and facilities administrator ensuring the staff is adequately trained; coordinating workloads, priorities, and schedules to ensure timely and effective completion of work; and monitoring and evaluating staff performance, Proactively identify and resolve a variety of issues and ensure follow-through to successfully complete work and projects related to business operations, administration and facility management, Act as a point of contact on behalf of the President, Perform all other position related duties as assigned or requested, Set the example by championing safe work policies and procedures and ensure full participation and compliance of all direct reports, Set safety performance expectations and coach employees to achieve target results, Take the lead on all program safety initiatives and encourage all employees to get involved, Investigate all incidents, including near misses to determine causes and effective corrective actions, Safety Trained Supervisor (STS) professional safety certification from the Board of Certified Safety Professionals is expected. Workday experience a plus, 5+ years of solid executive assistant/coordination experience, Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information, Strong communication (written and verbal), detail-oriented, highly organized and ability to work across functions with executives (both internal & external), History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure, Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint. Act as liaison with internal departments and parties outside of Promega to coordinate internal, external and Customer Experience (CuE) meetings, and any other customer related issues, Manage director’s Outlook calendar by ensuring priority meetings are scheduled and attended; look for opportunities to make the most efficient use of time and accept or decline meetings as appropriate. events companies, facilitators, Focus on continuous improvement of administrative responsibilities, improving the effectiveness and efficiency of current systems and processes in accordance with best practice, Composes and prepares correspondence (memos, emails, etc. ), Create and maintain a Productivity Report (list of group members in each location and the # of transactions they are staffed on) for the Group Heads, Coordinate closing dinners and maintain the budget, Create and maintain a contact list for everyone in the group that includes cell phone #’s, addresses, conference call #’s and PINs, Perform administrative duties in an efficient and timely manner.Seek ways to improve efficiency, Greet clients, ascertain nature of business and route visitors to employer or appropriate person.Set up clients meeting facilities as required, Schedule meetings, travel arrangements and maintain calendars accordingly, Screen telephone calls; message taking; coordinate conference calls.Back up phone for other IG admin staff, Back up Officers supported by other Capital Markets admin, Prepare expense reports for supported staff in a timely manner.Insure submissions are in line with corporate expense reimbursement policies, Be a team player, dealing effectively with co-workers and internal clients at all levels, Assist with training administrative assistants at all levels on business line procedure and report preparation as required, Excellent administrative and word processing skills, A minimum of five years directly related experience in an advanced administrative position, preferably in a financial or consulting environment, Intermediate or advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposal, charts, agreements, Power Point presentations), Demonstrates good decision making skills and can make decisions with moderate supervision, Strong interpersonal skills, ability to work with all levels of staff members.Be a team player, dealing effectively with co-workers and internal clients at all levels, Ability to communicate professionally in a clear and precise manner, Ability to exercise good business judgment when responding to the needs of clients, both internally and externally, Possess outstanding organizational skills, Ability to multi-task, prioritize and manage the completion of projects in an efficient and timely manner with some supervision, Strong written and verbal communication skills. Those seeking a position as an Administrative Executive … This resume was written by a ResumeMyCareer professional resume writer, and demonstrates how a resume for a Senior Leadership Administrative … The role holder will provide advice and guidance as appropriate and will re-direct queries and relevant requests through to the Section Head if required, To maintain and manage the Section Head’s diary and travel arrangements, where required, arranging appointments for internal and external contacts while ensuring appropriate protected time is maintained in the Section Head’s schedule, To prepare correspondence for the Section Head, ensuring that all such correspondence is processed accurately and in an effective and efficient manner and stored appropriately for ready retrieval, To compile, analyse and interpret data, carrying out independent background investigations into topics and issues as required by the Section Head, preparing and providing management information reports and documentation to the highest standards, To establish and develop administrative systems to ensure the accurate recording of information relevant to the Section, To assist the Section Head with the recording of sickness and holiday absence of Section members, To have administrative involvement in the recruitment, ‘on-boarding’ and induction of new academic staff members to the Section, To be responsible, in conjunction with the Deputy Section Head (Learning and Teaching), for the co-ordination, composition, amendment and distribution the Section’s annual Workload Allocation, Extensive relevant work experience in a substantially similar role, Demonstrable evidence of excellent interpersonal skills and experience of consultation, liaison and negotiation with multiple stakeholders across a wide range of seniorities and job roles to ensure tasks are delivered as planned, Demonstrable evidence of ability to receive, understand, analyse and convey information in a clear, effective and accurate manner, in both oral and written form, including writing briefing papers and update reports, Proven ability to make independent decisions, and to use initiative and creativity to make judgements, resolve problems and identify and assess practical options and/or solutions, Excellent organisational skills and the ability to effectively manage and prioritise own workload and that of colleagues within specified deadlines, Proven ability to develop networks in order to contribute to long term developments, Highly IT literate and evidence of using all standard Microsoft Office packages and experience in using records management systems, particularly in the production and analysis of Management Information, Commitment to continuous improvement and service delivery enhancement with a demonstrable ability to maintain, develop and enhance office systems to support the operation of agreed processes and procedures, including the maintenance of records, Degree or professional level qualification, or equivalent, or significant experience in a similar role, Relevant work experience within the Higher Education Sector, Experience of servicing meetings and committees and of working within complex committee and/or organisational structures, To take responsibility for the coordination of all administrative work for the Section, working with other professional service colleagues in the School to ensure the delivery of a professional service, To professionally manage Section input to a range of School procedures, liaising with the Head and Deputy Head of Section and other professional service teams as required e.g. Way, you can be a valuable asset to the company yourself in the best Resume for you our! 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